Category Archives: OneDrive

What is a OneDrive Album?

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Once upon a time, when OneDrive was still called SkyDrive, the words “album” and “folder” meant the same thing. The only difference was that a folder containing photos was called “album”. Nowadays the term “Album” describes something totally different.

OneDrive still has files and folders, of course, but when you click Photos, over in the left sidebar, you are taken into a “new world”.

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That “new world” lists All Photos, Albums, Tags, and Places in the menu bar.

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So what are those? For this article we will stick to just Albums.

Let’s step back a bit in time. Older folks may remember the card catalogs in libraries, real libraries with books on shelves. OneDrive-Album-03The card catalogs were organized by title, some by subject. Once you found what you were looking for there was a reference to the actual location of the book – I am simplifying just a little. What I am trying to say is that you got a reference that led you to the book.

Well OneDrive Albums work in a similar way. What you can place into an Album are not your actual photos but references to them. When you add a photo to an Album, the actual photo stays in the folder that it is in, but you can see the photo in the Album.

Making an Album

It may help to understand Albums better by going through the steps of making one. When you are in Albums there is an option on the menu bar, + New album.

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The + New album link brings up options to select the photos to add to the album either from Choose photos with the photos in date order (illustrated here) or Choose from folders, with the folders arranged just the way you see them when you first log into OneDrive (illustrated below next).

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It is possible to select any photos, located anywhere in OneDrive, with no regard to their present sharing settings, and add them to an Album. The photos are not moved, they stay where they are. In the Album the photos are merely “referenced”, but you can see them.

You can arrange the photos in the Album as you like. The Album can be shared, just like a folder or an individual photo. Photos can be included in other Albums. Remember, the actual photo files stay in their actual locations.

Albums are very neat ways of showing and sharing photos in whatever grouping desired, however many, or whatever order. Neat, yes?

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.:.

© 2016 Ludwig Keck

How do I make a OneDrive album public?

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Back a year and a half ago when OneDrive was called SkyDrive this same question was answered here. Of course, Microsoft has made a lot of changes since then and the details have changed. In fact, the current procedure is not at all intuitive and might frustrate a lot of users.

Microsoft intends your OneDrive to be your “file cabinet in the cloud”. It is meant for your private use, but you can share any folder, album, or individual item with a specific person, with anyone you provide a link to, or with everybody on the Internet anywhere in the world. This last “share” setting is usually referred to as “public”. If you wish to provide access to an item in your OneDrive to any and all readers of your blog for example, you need to make that item “public”. It’s sharing setting has to be “Everyone”.

Anything in a folder, or album, including sub-folders and items in the sub-folders will inherit the share setting of the folder. It is possible to have an unshared folder and somewhere inside you may have an item, album, folder, photo, or document, that you may wish to share publicly. That is possible. There are some disadvantages to such mixed up sharing that are beyond the scope of this article. It is best to maintain a clean,easily understood sharing structure.  Things available to the public should be in one main folder that is public. That makes adding public material straightforward.

Here is the procedure for making a OneDrive album public

Create your folder or album that you wish to share with the world. By default a newly created folder is not shared, it is marked “Only me” as you can see in the illustration below. Note the white arrow, it shows that the folder has been selected. In the information pane the “Sharing” shows “Only me”.

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To share this folder publicly click the “Share” link in the information pane or the Share link in the menu bar. The next page defaults to the sharing with individual people option. Click the “Get a link” option on the left.

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The next page may be confusing, as the “public” option is not apparent.

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You may think that you want to get a link with the “View only” option and that is what is shown on this page. But note the options chevron (see red arrow). Click that! Now you see the “Public” option.

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Click Public, then click Create link.

You will get a longish link in the window that you can copy (Ctrl-C) to provide to your readers. There is also an option to shorten the link.

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Also note that the folder is shown as being shared with “Everyone” and that the setting is “Can only view”.

You can use the long link or the much shorter one which is much easier to type by others, if that is needed.

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On you main OneDrive page you will see the sharing setting right under the folder name. If the information pane is showing you will see the sharing setting there also. The globe symbol indicates that the folder is now public.

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Anything you put in this folder, including new folders, will also be public by “inheritance”.

Although your folder is public it is not easily found by others. Search engines do not show OneDrive folders. So you need to provide the link to you readers in your blog or on your site. If you don’t, it is like unlocking the backdoor to your store. You customers can’t find it unless they know the address of your place.

.:.

© 2014 Ludwig Keck